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A single room booking hub for the Faculty of Arts and Sciences

18.000 hours (or 2 years!)

saved with efficient scheduling.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment in many scholarly and professional fields. Established in 1754, it is the oldest institution of higher education in New York.

The Faculty of Arts and Sciences is the unifying focal point that comprises faculties from the social sciences, humanities, and natural sciences in five different schools within Columbia University.

Columbia University and YAROOMS started working together in 2016.

The challenge

Before using YAROOMS, each Faculty's building counted on their own administrative staff to deal with different booking processes. Needless to say, they weren't efficient, and the lack of a common approach to space management often led to overlapping meetings. Aligning booking activities via calls or emails turned out to be time consuming and difficult to track.

Columbia University - content

The solution

Bringing much needed agility to the university and making its staff more autonomous, we offered a single hub for finding and booking the right room anywhere in the campus in less than a minute.

Results with YAROOMS

  • 28 buildings.
  • 178 rooms.
  • 110 000, or 43 years-worth of meetings.
  • 100% reduction in booking conflicts.
  • 18 000 hours (2 years!) saved with efficient scheduling.


IT Director

Asset 20


"YAROOMS has been very stable for us and easy to use and was widely adopted by the end users in our institution very quickly. It is in use now across our divisions."


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